MD JAWED AKBAR
ORGANIZING
The organization can be defined in many ways and many experts had given their own definitions in this regard, after analysis the basics of these definitions we can define the organization as follows
Organization can be defined as a group of working together in an interdependent and interrelated environment to achieve predetermined unified objectives through efficient and effective use of available resources through division of work. Interrelationship is of cooperation, coordination and communication and interdependencies is of delegation of authorities and responsibilities.
So following points are there to further understand the concept of organizing
Group of people:- organizing involves group of people, until there is not more than two people organizing is not possible.
Working together:- organizing require that people should be working in togetherness and not in isolation to achieve the objective.
Unified Objectives:- organizing required defining objectives, and these objectives should be unified i.e. each activity or achievement of individual target is one step further in achieving the main goal of the organization, the individual targets can be directly or indirectly related to achievement of the overall target.
Interdependent environment:- organizing involves interdependencies of one group or individual on another in fulfillment of his own targets, the out put of one process can be the input of the other, a supervisor will be dependent on his manager for work and foreman will be dependent on the supervisor, functioning of finance will effect the marketing and marketing will effect the functioning of production, so in organization the environment is of interdependencies which is defined by way of authorities and responsibilities.
Interrelated environment:- organizing require direct or indirect linkages of all activities, every work in organization is having an effect or effected by the organization. This interrelation is set through cooperation & coordination of efforts and through the formal channels of communications.
Communication:- Communication is very significant in organizing as its only through communication the instructions, feed back, suggestion and other information will flow like the blood in the organizing providing necessary inputs for operations.
Division of Work:- organizing involves the work to be divided among the people in a well coordinated manner so that the entire work can be done in a logical manner without confusion and wastage of efforts.
Authority and Responsibility:- Organizing require that the responsibility be given to people along with sufficient authority to carry out task for which he is made responsible.
STEPS IN ORGANIZATION
· Determination of Objectives: This is the first step in organizing as without any purpose or objective organizing has no meaning. Organizing will define the different tasks which have to be done for the achievement of the objectives.
· Division of Work: once all the activities and work is defined the next step to divide the entire work in a logical manner so the people can contribute theirefforts effectively, there must be a rational division of total activities of theorganization, like based on the similarity or standardization or requirements . division of work avoids duplication of efforts and provide better coordination between different activities. Based on the principle we see today departmentalization in the organization.
· Fitting Individuals into Jobs: once the division of work is done, the next step is to find out the requirements of jobs based on which the suitable people will be assigned those jobs.
· Establishing Relationships: the organizing also involves establishing formal relationships among people at different level so that there is no chaotic condition in the organization, the roles and responsibilities, the formal code of conduct and communication should be well defined. People should know what is expected from them to whom they are responsible and for whom they are liable.
· Delegation of authority:- authority is the power to take certain decisions, right to issue instructions, allocate resources or enquire explanations, organizing involves that sufficient amount of authority should be given at each level so that people can perform their duties.
· Co-ordination & Control: - coordination should be well defined i.e. the relationships in the organization are spelled clearly so that activities and efforts of individual must be in sync with each other.
• IMPORTANCE OF ORGANIZATION
Sound organization structure can contribute to the success of an enterprise in many ways. It is, as a matter of fact, the backbone of management. It helps in achieving the following advantages:
· Efficient Management: Organizing builds efficiency in management which is very much necessary for the performance of other functions of management like planning, staffing, directing and controlling. Poor organization may result in duplication of work and efforts and some of the important operations may be left out. With better organization optimization of resources will be there yielding to efficiencies.
· Enhances abilities:- with proper division of work people become more specialized and enhance their abilities, which not only improves their skill set also helps the company to achieve the organization objectives.
· Co-ordination and Communication: Organization is an important means of bringing coordination among the various departments of the enterprise. It creates clear-cut relationships between the departments and helps in laying down balanced emphasis on various activities. It also provides for the channels of communication for the coordination of the activities of different departments. The synergies which develops help the company in achieving larger objectives.
· Growth and Diversification: Sound organization helps in the growth and expansion of the enterprise by facilitating its efficient management. Soundorganization helps in keeping the various activities under control and increases the capacity of the enterprise to undertake more activities.
· Flexibility to change: Sound organization helps it self to change easily & quickly as per the changing business environment, flexibility helps the company to remain competitive in the market place.
· Optimum Use of Human Resources: Sound organization matches the job with the individual and vice versa. It ensures that every individual is placed on the job for which he is best suited. This helps in better use of individualsworking in the enterprise.
· Stimulates innovation and creativity:- an efficient organization provides reasonable freedom and empowerment to the people and give sufficient room for decision making this help people to bring innovative ideas and creativity in the work place.
ORGANISATION CHARTS
Organization chart is the graphical representation of the organizational structure showing the levels of management and relationships of each level with the other, organizational charts depict the formal channels of communication and act as a guide to understand the management and its functioning. Organizational charts reflect the authority and responsibility structure of the organization.
Below is an example of an organization chart for better understanding, so we can see how the departmentalization is being done.
No comments:
Post a Comment